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Event Manager - P&J Live, Aberdeen


Event Manager - P&J Live, Aberdeen
Main purpose:

Project ownership of allocated events; from conception to event delivery and debrief process. Manage and budget accordingly for internal costs and client recharges. Ensure customer experience is managed at all levels.

Key Duties and Accountabilities:

  • Project Owner of allocated events – manage the event from inception to go live and finally through to invoice and debrief stage. This includes taking responsibility for all aspects of the event delivery i.e. staffing, cleaning, catering, AV/IT, Technical, security etc. Creation of a project team by project owner to ensure delivery on time on budget and safely
  • Assist other teams with the planning and delivery of other events from an operational aspect.
  • Assist and support Event Manager with their allocated events as required
  • Ensure that procedures are adhered to so additional costs are agreed and signed off by the client for any additional charges not included in the original contract or booking form
  • Ensure all events are correctly signed off and ready for Finance to issue invoices
  • Ensure that all relevant event paperwork is in place including final plans, POs, correspondence, health and safety risk assessments, insurance documents and any other required paper trail and is filed in Venue Opps
  • Process Venue Opps for each event ensuring all relevant information and scripting is produced to allow detailed brief of all internal business units
  • Develop and maintain customer relationships. Meet and greet clients, advise clients of HS&E procedures, assist clients and their delegates, monitor the event over the course of the day to ensure we are delivering in all aspects of the event
  • Upsell where appropriate services provided by P&J Live and approved partners such as Exhibition Services, Bespoke Stage sets and light and sound packages.
  • Ensure that all signage, health and safety and emergency procedures are in place and communicated to clients for each event.
  • Ensure cleaning, heating, security and event times are set up and resourced
  • Ensure defects in property and equipment and identified and reported

Knowledge and Qualifications:

  • IOSH qualification/Health and Safety/Risk Management (Desirable)
  • Minimum of HND in in Business, Leisure or Events discipline
  • Project Management (Desirable)
  • Crowd Dynamics (Desirable)
  • Must have right to work in the UK

  • Ability to communicate at all levels
  • Project planning and management
  • Eye for detail
  • Team worker and motivator
  • Negotiation and persuasion
  • HS&E knowledge and understanding
  • Ability to multitask and work to tight deadlines

  • Must have Conference, Exhibition, Live Music or Sporting Event Experience
  • Managing budgets and price setting
  • Event coordination and management
  • Risk management
  • Project planning
  • Customer Service
  • Event management system EBMS,Venue opps, Autocad (Desirable)




How to Apply

Please download and complete the Employment Application Form and the Diversity Monitoring Form.

Submit your completed forms to:
recruitment@eu.asmglobal.com ensuring that you detail the role that you are applying for.

Please note incomplete applications will not be considered.

Event Manager


Working Hours
37.5 hours per week


Closing Date

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